Account Payable Specialist

Job Summary

We are seeking an experienced Account Payable Specialist to manage and support end-to-end Accounts Payable and Procure-to-Pay (P2P) activities. The role will be responsible for accurate and timely invoice processing, vendor reconciliations, payment processing, account reconciliation, month-end closing support, and maintaining strong financial controls.

The ideal candidate should have strong experience working with Oracle and/or SAP ERP systems, handling high-volume invoice processing, vendor management, payment operations, and AP reconciliations. Experience with Oracle Fusion and ERP migration projects would be an advantage.

Key Responsibilities

• Manage end-to-end Accounts Payable (AP) and Procure-to-Pay (P2P) activities, from invoice receipt and validation through payment processing and reconciliation.
• Process and verify invoices against purchase orders, contracts, goods receipts, and applicable approval workflows.
• Ensure accurate and timely processing of high-volume invoices in accordance with company policies and agreed service-level requirements.
• Prepare and coordinate weekly and scheduled payment runs, including urgent and high-value payments.
• Perform vendor statement reconciliations and investigate discrepancies, outstanding balances, and open items.
• Maintain accurate vendor accounts and support vendor master data governance.
• Monitor AP aging and proactively follow up on outstanding liabilities and aged balances.
• Identify and resolve duplicate, erroneous, or incorrectly processed invoices and payments.
• Support month-end and year-end closing activities, including AP reconciliations, accruals, and ledger adjustments.
• Ensure all AP transactions comply with internal financial policies, procedures, and applicable statutory requirements.
• Maintain complete and accurate documentation to support internal and external audits.
• Liaise with vendors, Procurement, Treasury, Finance, and other internal stakeholders to resolve payment and invoice-related issues.
• Investigate recurring invoice and payment exceptions and recommend corrective actions.
• Identify opportunities to improve AP processes through automation, standardization, and process optimization.
• Participate in ERP enhancements, system implementations, UAT, data validation, and post-implementation support when required.
• Prepare AP reports, aging reports, reconciliations, and other financial reports as required by management.

Required Qualifications & Experience

• Bachelor’s degree in Finance, Accounting, Commerce, or a related field.
• 5–8+ years of relevant Accounts Payable / Procure-to-Pay experience.
• Strong hands-on experience in end-to-end AP operations.
• Experience handling high-volume invoice processing and payment transactions.
• Strong knowledge of vendor reconciliation, AP aging, payment processing, and financial controls.
• Experience working with Oracle ERP, Oracle Fusion, SAP, or similar ERP systems.
• Advanced knowledge of Microsoft Excel and financial reporting.
• Good understanding of month-end closing and general accounting processes.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Good communication and stakeholder-management skills.

Preferred Skills

• Experience in Oracle EBS to Oracle Fusion migration or similar ERP transformation projects.
• Experience in UAT, system implementation, and process automation.
• Experience managing high-value or multi-currency payments.
• Exposure to multinational organizations and multi-vendor environments.
• Professional accounting certification such as CMA, ACCA, CPA, or equivalent is an advantage.

Key Competencies

• Accounts Payable & P2P Operations
• Invoice Processing & Validation
• Vendor Reconciliation
• Payment Processing
• AP Aging & Liability Management
• Vendor Master Data Governance
• Month-End Closing Support
• Financial Controls & Audit Compliance
• ERP Systems – Oracle / SAP
• Process Improvement & Automation
• Advanced Excel & Financial Reporting
• Problem Solving & Attention to Detail