Document Controller

Job Title: Document Controller (ADNOC Projects)

Location: Abu Dhabi, UAE
Employment Type: Full-Time (Direct Hire)
Number of Vacancies: 2
Industry: Oil & Gas / EPC / Energy Infrastructure

Job Summary

We are currently seeking two highly experienced Senior Document Controllers to join our team in Abu Dhabi for ongoing and upcoming ADNOC projects. The ideal candidates will possess extensive experience in document control within Oil & Gas and EPC environments, with strong expertise in Aconex and Electronic Document Management Systems (EDMS).

Preference will be given to candidates with previous ADNOC project experience and ADNOC approval. The successful candidates will be responsible for managing project documentation, ensuring compliance with ADNOC requirements, maintaining document integrity, and supporting project teams throughout the project lifecycle.

Key Responsibilities

• Manage and maintain all project documentation in accordance with ADNOC and company procedures.
• Administer and control document workflows using Aconex and other EDMS platforms.
• Ensure proper receipt, registration, distribution, tracking, retrieval, and archiving of project documents.
• Coordinate document submissions between clients, consultants, subcontractors, vendors, and internal project teams.
• Monitor document review cycles and ensure timely processing of engineering, procurement, construction, quality, and project management documents.
• Maintain accurate document registers, transmittals, correspondence logs, and revision histories.
• Ensure compliance with ADNOC document control standards, procedures, and project requirements.
• Generate periodic document control reports and status updates for management and project stakeholders.
• Support project close-out activities and final documentation handover requirements.
• Maintain confidentiality, security, and integrity of all project records and documents.
• Coordinate with engineering, procurement, QA/QC, construction, and project management teams regarding document control activities.
• Ensure proper implementation of document numbering systems, filing structures, and document management procedures.

Qualifications & Requirements

• Bachelor's Degree or Diploma in Business Administration, Information Management, Engineering, or related field.
• Minimum 10 years of experience as a Document Controller within Oil & Gas, EPC, Construction, or Energy projects.
• Previous experience working on ADNOC projects is mandatory.
• ADNOC Approval as Document Controller is highly preferred.
• Advanced hands-on experience with Aconex.
• Strong working knowledge of Electronic Document Management Systems (EDMS).
• Experience managing large volumes of engineering and project documentation.
• Strong understanding of document control procedures, workflows, and project documentation requirements.
• Proficiency in Microsoft Office Suite and document management software.
• Excellent organizational, communication, and coordination skills.
• Ability to work effectively in a fast-paced EPC project environment.

Preferred Experience

• Experience working with leading EPC contractors such as Tecnicas Reunidas, Petrofac, Saipem, NPCC, Technip Energies, Samsung E&A, or similar organizations.
• Experience supporting ADNOC Onshore, ADNOC Offshore, ADNOC Gas, Refinery, Petrochemical, Pipeline, or Infrastructure projects.
• Familiarity with project handover and final documentation requirements.

Key Competencies

• Document Control Management
• Aconex Administration
• EDMS Management
• Records Management
• Document Workflow Coordination
• Data Accuracy and Integrity
• Project Documentation Control
• Compliance Management
• Reporting and Tracking
• Stakeholder Coordination
• Time Management
• Attention to Detail

Mandatory Screening Criteria

Candidates must provide:

• Updated CV
• Details of ADNOC projects handled
• ADNOC Approval Certificate (if available)
• Current Location
• Notice Period
• Current Salary Package
• Expected Salary Package

Essential Requirement

Only candidates with a minimum of 10 years of Document Control experience, hands-on expertise in Aconex and EDMS, and previous ADNOC project experience will be considered. Candidates with ADNOC approval will be given preference.