Admin Officer

Job Title: Administrative Officer

Job Purpose:
The Administrative Officer is responsible for providing administrative, invoicing, and financial support. The role involves managing client portal activities, invoice processing and tracking, payment follow-up, documentation control, reporting, and general administrative support.

Key Responsibilities:

Client Portal Management

• Maintain and update client information and records on respective client portals.
• Process Purchase Orders (POs), monitor approvals, and submit invoices through client portals.
• Ensure all portal-related data is accurate and up to date.

Finance & Invoicing Support

• Verify invoices for accuracy and completeness prior to submission.
• Coordinate invoice distribution and submission to clients.
• Track invoice status and maintain invoicing records.
• Follow up with clients regarding outstanding payments.
• Obtain and record payment confirmations.
• Maintain client-related payment and invoicing data.
• Support collection activities and assist in recovering overdue payments.

Administration & Reporting

• Maintain proper filing and document control systems.
• Manage invoicing documentation and records.
• Prepare and update MIS reports as required.
• Provide general administrative support to internal departments.
• Ensure compliance with company procedures and documentation standards.

Qualifications & Skills

• Diploma or Bachelor's degree in Business Administration, Finance, Accounting, or a related field.
• Min 4  years of experience in administration, invoicing, or finance support roles.
• Good knowledge of invoicing processes, client portals, and document management.
• Strong organizational and record-keeping skills.
• Effective communication and follow-up skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to work independently and manage multiple tasks efficiently