DG Executive Assistant

1/ How you will fit into the organization
As DG Executive Assistant, you will –
+ Provide support and administrative assistance in all required areas upon the Chief of Staff / Director General’s request
+ Report to DG’s Chief of Staff
+ Be based in Abu Dhabi

2/ What you will be doing
+ You will ensure smooth and efficient flow of work and administrative functions. You will respond to DG/Chief of Staff phone calls, provide information to callers, refer calls to relevant employees and prepare outgoing calls for the DG/Chief of Staff. You will prepare and forward DG/Chief of Staff outgoing communications to relevant employees for dispatch, including preparing letter introductions, preparing envelopes and ensuring correct addresses, and arranging correspondence delivery in coordination with relevant employee.
+You will facilitate logistics for the DG/Chief of Staff. You will schedule appointments on behalf of the DG/Chief of Staff. You will arrange travel dates and bookings. You will prepare files for correspondence and other documents properly. + You will support on content creation for the DG/Chief of Staff. You will prepare templates for letters and official communications according to DG/Chief of Staff instructions. You will record minutes of internal meetings held by the DG/Chief of Staff. You will receive inquiries and clarifications, if any, on behalf of the DG/Chief of Staff, and coordinate with relevant employees to provide required clarifications. You will receive instructions from the DG/Chief of Staff and prepare / print communications.

+You will greet visitors for the DG/Chief of Staff. You will welcome and greet visitors to the DG/Chief of Staff, inform them of their arrival and ensure hospitality and care.

We are seeking a DG Executive Assistant who will –
+Deliver high-quality outcomes. You are comfortable working under pressure, with deadlines and you pay strong attention to detail (e.g. developing communications, preparing the DG’s travel etc.).
+ Deal with various tasks in parallel. You are able to manage time, balance multiple tasks and deal with different teams at the same time.
+ Engage multiple parties. You build constructive relationships with a diverse set of stakeholders (e.g. visitors, employees, etc.), leveraging your strong communication/relationship skills.
We value past experience in the following –

+Being an Executive Assistant
We are looking for the following educational qualifications (preferred) –
+ 3-year Diploma or its equivalent
+ Fluency in Arabic and English (written and spoken)
+ Computer literacy