Office Management Assistant Manager

Job Summary:
The Office Management Assistant Manager is responsible for ensuring smooth office operations, coordinating events, managing vendor relationships, and optimizing workspace utilization. This role combines operational management with technical expertise in office space planning, interior design, and fit-out projects, acting as a central point of contact between departments, HR, and external service providers. The position also supports process improvements to enhance productivity and efficiency.

Key Responsibilities:

1. Event Coordination & Operational Support:
• Liaise with Event Operations, facilities, and vendors to ensure event readiness.
• Support event relocations, breakroom setups, and operational readiness during peak periods.
• Act as the main point of contact between event departments and HR.
• Assist in planning and executing office events and operational activities.
2. Vendor & Supplier Management:
• Manage relationships and negotiations with vendors and service providers.
• Ensure cost-effective and timely delivery of office needs and services.
3. Office Space Planning & Interior Design:
• Design and implement seating plans and office layouts for optimal workspace utilization.
• Provide technical input on office interior design, fit-in/fix-out projects, and office renovations.
• Collaborate with architects, designers, and contractors to ensure office projects meet operational and aesthetic requirements.
4. Cross-Departmental Support:
• Serve as a central point of contact between management, staff, and contractors.
• Facilitate communication and coordination across departments to ensure smooth operations.
5. Process Improvement:
• Identify workflow inefficiencies and recommend improvements.
• Implement initiatives to enhance productivity and operational effectiveness.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, Architecture, Interior Design, or a related field.
• Proven experience in office management, facilities coordination, or event operations.
• Technical expertise in office space planning, interior design, and fit-out/renovation projects.
• Strong organizational, planning, and multitasking abilities.
• Excellent communication, negotiation, and vendor management skills.
• Proficiency in office software, facility management tools, and design software (e.g., AutoCAD, SketchUp, or similar).
• Ability to work collaboratively across departments and with external vendors and contractors.

Reporting To: Office Manager / Operations Manager