Project Coordinator

Job Summary

We are seeking a detail-oriented and organized Project Coordinator (HR) to provide HR and administrative coordination support, with a focus on employee relations, documentation, reporting, and day-to-day HR activities. The successful candidate will coordinate multiple tasks and priorities, maintain accurate employee records, prepare correspondence and reports, and ensure the timely completion of HR-related administrative requirements.

The ideal candidate should possess strong communication and organizational skills, relevant HR experience, and the ability to handle employee-related matters professionally and confidentially.

Key Responsibilities

• HR Coordination: Coordinate day-to-day HR activities, employee-related matters, and administrative requirements to ensure smooth operations.
• Employee Relations: Provide coordination and administrative support for employee relations matters, including documentation, follow-ups, and maintaining records in accordance with established HR procedures.
• Documentation and Record Management: Prepare, review, organize, and maintain HR correspondence, employee files, records, forms, and other relevant documentation while ensuring accuracy and confidentiality.
• Project Coordination: Track HR-related activities, action items, deadlines, and deliverables to ensure timely completion and proper follow-up.
• Reporting and Trackers: Prepare and update HR reports, spreadsheets, trackers, and status reports to support monitoring, reporting, and management decision-making.
• Meeting and Calendar Management: Schedule meetings, coordinate appointments, manage calendars, prepare agendas, and document meeting minutes and action points when required.
• Communication and Follow-Up: Liaise with internal departments, employees, and relevant stakeholders to obtain information, communicate updates, and follow up on pending matters.
• Administrative Support: Provide general HR and administrative support, including preparing presentations, correspondence, and other documents as required.
• Confidentiality and Compliance: Handle sensitive employee information professionally and confidentially, ensuring adherence to internal policies and applicable HR procedures.

Other Duties: Perform additional HR coordination and administrative tasks as assigned by the line manager

Qualifications and Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2–4 years of relevant experience in Human Resources, employee relations, HR administration, or coordination roles.
• Open to male candidates of Arab nationalities.
• Strong experience in preparing professional correspondence, maintaining employee records, and managing HR documentation.
• Proficiency in preparing reports, maintaining trackers, and organizing HR-related information.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication and interpersonal skills.
• Proficiency in Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• High level of professionalism, attention to detail, discretion, and confidentiality.
• Ability to work independently and coordinate effectively with multiple stakeholders.

Employment Details

• Contract Type: Fixed-term contract, renewable subject to approval.
• Salary: Negotiable, based on qualifications and relevant experience.