Sports Project Coordinator

JOB PURPOSES:

We are seeking a highly organized and proactive Sports Project Coordinator with around 3 years of experience in project coordination and administration. The ideal candidate will support the planning, coordination, and execution of sports projects while ensuring smooth day-to-day administrative operations. This role requires excellent organizational skills, strong attention to detail, and the ability to coordinate effectively with internal teams, clients, coaches, and external stakeholders.

RESPONSIBILITIES:

Project Coordination
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Coordinate the day-to-day operations of assigned sports projects.
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Support the Project Manager in planning, implementing, and monitoring project activities.
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Track project timelines, deliverables, and key milestones to ensure timely completion.
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Coordinate with internal departments and external stakeholders to ensure smooth project execution.
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Prepare project schedules, reports, and presentations.
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Monitor project progress and escalate any issues or delays when necessary.
Administrative Support
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Maintain accurate project documentation, records, and filing systems.
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Prepare meeting agendas, take minutes, and follow up on action items.
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Coordinate employee schedules, attendance records, and project rosters.
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Assist with onboarding documentation and coordination for new project staff.
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Prepare letters, reports, and official correspondence.
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Maintain project databases and ensure all information is up to date.

Communication & Coordination
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Serve as the main point of contact for project-related administrative matters.
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Liaise with schools, clients, coaches, suppliers, and internal departments.
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Coordinate meetings, training sessions, and project events.
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Ensure timely communication of project updates to all stakeholders.
Reporting & Compliance
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Prepare weekly and monthly project status reports.
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Monitor project documentation to ensure compliance with company policies.
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Assist in maintaining project budgets and tracking operational expenses.
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Support audits by maintaining accurate project records and documentation.
General Responsibilities
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Identify opportunities to improve administrative processes and project efficiency.
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Perform any other duties assigned by the Project Manager or Operations Manager.

WORKING CONDITIONS:

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Work Environment: Primarily office-based full-time role
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Physical Requirements: The position involves standard office activities, such as sitting at a desk for extended periods, using a computer, and occasional filing or organizing documents.

EDUCATION:

•Bachelor's degree in Business Administration, Sports Management, or a related field.

•Previous experience in the sports, events, education, or service industry is an advantage.

WORK EXPERIENCE:

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Around 3 years of experience in project coordination, administration, or operations, preferred in the Sports industry

KNOWLEDGE

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Middle East Culture Knowledge
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High level of English (written and spoken) – Arabic is Preferred

SKILLS:

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Strong administrative and organizational skills.
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Excellent coordination and multitasking abilities.
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Strong communication and interpersonal skills.
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Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
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Experience using ERP or HR systems is an advantage.
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Strong reporting and documentation skills.
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Ability to work under pressure and manage multiple priorities.
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High level of accuracy and attention to detail.
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Problem-solving and time management skills.
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Ability to work independently and as part of a team.