Role Purpose: Provide executive, administrative, project coordination, reporting, and task-management support to the Innovations & Digital Health Director. This position is responsible for managing calendars efficiently, monitoring follow-ups, compiling reports, and ensuring transparency of workloads throughout the Innovation and Digital Health division.

•         Supports scheduling, reporting, coordination, and follow-up across digital health, innovation, automation, virtual care, patient engagement, AI and platform-related initiatives.

•         Helps maintain visibility of priorities, capacity, deadlines, dependencies, and pending actions across the Director’s portfolio.

•         Works closely with clinical, operational, ICT, commercial, vendor, and corporate teams to keep actions moving and reporting accurate.

 Key Responsibilities

•         Manage the Director’s calendar, meetings, appointments, travel logistics, and priority scheduling.

•         Prepare agendas, minutes, action trackers, follow-up logs, and concise meeting summaries.

•         Compile weekly and monthly reports, dashboards, presentations, and executive status updates.

•         Provide project coordination support by tracking milestones, owners, dependencies, timelines, risks, and pending decisions.

•         Support time and capacity management by helping prioritize meetings, deadlines, follow-ups, and workload across active initiatives.

•         Maintain Monday.com boards, task trackers, project records, shared folders, and document libraries.

•         Use Excel formulas, trackers, pivot-style summaries, and basic data checks to support reporting and decision-making.

•         Follow up with internal teams, vendors, and stakeholders to close pending actions and escalate delays where needed.

•         Support preparation of SteerCo packs, governance updates, decision papers, and presentation materials.

•         Use AI office tools, where appropriate, to improve drafting, summarization, meeting notes, reporting, and productivity.

Success Measures

•         Director’s schedule is well managed with minimal conflicts and clear prioritization.

•         Meeting actions are captured, tracked, followed up, and closed on time.

•         Reports, dashboards, and presentations are accurate, timely, concise, and well structured.

•         Monday.com boards and task trackers are consistently updated and reliable.

•         Project priorities, capacity, deadlines, and overdue actions are visible and escalated early.

•         Stakeholders receive clear reminders, follow-ups, and status updates.

•         Administrative workload for the Director is reduced and better organized.